Executive & Personal Assistant
Job Summary
The Executive Assistant is responsible for primarily supporting the Owner/CEO to ensure various tasks are completed. The job will vary from day to day. Personal support will also be necessary to manage appointments and provide comprehensive coordination. The Executive Assistant will also provide administrative support as necessary to the Leadership Team.
Essential Functions:
The primary duties and responsibilities of the Executive & Personal Assistant consist of but are not limited to:
Administrative Support:
Personal Support:
Qualifications:
Accountabilities:
Competencies:
How Do I Start My Career with Dock & Door Tec?
If you believe that you are right for this career and we are the right company for you send your resume to [email protected].
The Executive Assistant is responsible for primarily supporting the Owner/CEO to ensure various tasks are completed. The job will vary from day to day. Personal support will also be necessary to manage appointments and provide comprehensive coordination. The Executive Assistant will also provide administrative support as necessary to the Leadership Team.
Essential Functions:
The primary duties and responsibilities of the Executive & Personal Assistant consist of but are not limited to:
Administrative Support:
- Provide general administrative assistance and support primarily to the Owner, with flexibility to support COO and leadership team if necessary.
- Manage schedules, coordinate meetings and ensure follow up actions as appropriate.
- Perform office work such as filing, incoming and outgoing mail/inbox oversight, ordering supplies and various duties to ensure things run smoothly.
- Assist with various activities related to Sales Support and related ongoing Client needs.
- Responsible for organizing electronic and paper files and office
- Ensure client experience is of the highest level
- Manage company subscriptions and memberships
- Assist in event planning and preparation
Personal Support:
- Manage personal appointments, scheduling, preparation, payment and coordination.
- Errands-including driving, picking up supplies and occasionally shopping.
- Travel arrangements- personal and professional
- Coordination of household management services and maintenance
- Research/identify/manage inefficiencies in personal accounts subscriptions and services.
Qualifications:
- 2-5 years of related experience working for an executive, entrepreneur or dynamic leadership team.
- Valid Drivers License, ability to pass Background Check
- Experience with Office 365: Microsoft Outlook, Word, Excel, PowerPoint, AI, Texting
- Ability to learn and navigate enterprise resource program (ERP) and CRM software.
- Experience in an EOS/Traction environment is helpful but not required.
Accountabilities:
- Efficiently navigate ambiguous situations with confidence and tact.
- Respond and navigate scheduling changes professionally with minimal guidance.
- Exercise discretion when managing sensitive, confidential and financial information.
- Establish credibility throughout the organization as a strong support/admin resource
- Proactive thinking to address issues
- Operate in a professional office environment as well as the owners’ residence when personal tasks are done.
- Partner with Owner, Leadership Team & D&DT employees to ensure internal efficiencies and collaboration exist.
- Maintain professional relationships with internal and external partners, exhibiting a commitment to D&DTs core values and mission.
Competencies:
- Dependable, reliable and responsible for various daily tasks
- Professional, confidential and friendly demeanor
- Flexible, willing to help and support CEO as necessary, some non-standard working hours may be required with notice
- Patience and ability to juggle priorities and deadlines
- Strong customer service and communication skills
- Well-organized and collaborative, with strong follow up
- Ability to follow directions
- Adaptable, and able to navigate ambiguous situations
- Excellent detail orientation
- Strong data entry skills
- Ability to prioritize tasks to meet daily needs
- Ability to follow established processes with a sense of urgency
- Willingness to learn an adapt new technology and techniques to better self, coworkers and the company
How Do I Start My Career with Dock & Door Tec?
If you believe that you are right for this career and we are the right company for you send your resume to [email protected].
