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Caution! Dock Slippery When Wet and Other Winter Weather Woes

9/19/2019

 
Slippery Loading Dock
As we head into the fall and eventually winter, we start to focus on keeping warm. Keeping the cold air from blowing through our doors. Keeping the temperature in that sweet spot of not too hot and not too cold. But what about water? Not just from fall rainstorms but from melting snow and ice.

We know. It’s September. Are we really talking about snow and ice? Yep. We are.

Winter in the Midwest is hard. It can be brutal on your loading dock equipment and bottom line. It’s cold. It’s warm(ish). It’s sunny. It’s snowing. All of that can cause chaos with your loading dock equipment. Melting (and then refreezing) snow and ice pose serious safety concerns and performance problems at your loading docks.

Safety Concerns
Slippery docks are dangerous to your employees and visiting drivers alike. The potential for someone to slip and fall greatly increases if your docks are not properly sealed and water or ice is present. Forklifts going in and out of trailers will transfer water throughout your facility, creating even more chances for someone to slip and fall. This can lead to injuries, time off, workers comp – all of these can be avoided by paying closer attention to your loading dock and the potential for water infiltration.

Compliance Concerns
Ever smelled a stagnant swamp or bucket of water?  Standing water can become a breeding ground for harmful bacteria.  Bacteria poses numerous threats to the health of your staff and food facilities can be a major violation of the FDA Food Safety Modernization Act (FSMA) requirements.   FSMA requires you to have a food safety plan in place that includes an analysis of hazards and risk-based preventive controls to minimize or prevent the identified hazards.
A pest infestation can be another violation, especially in food and pharma facilities.  Any gaps in your seals or equipment can lead to issues with requirements and compliance.

Performance Problems
Have you ever tried to pry something off the ground that good ole’ Mr. Winter has frozen?  Say your garbage can after it’s been sitting for a week with constant thaw and freeze.  Not a whole lot of fun and sometimes an unsuccessful venture.  Now imagine that at your loading docks.  Imagine melted ice and snow working its way down into your metal loading docks and thawing and refreezing.  Over and over again.  Many repairs we perform during the winter could be prevented by properly maintained and sealed equipment.  A nagging or small issue in July can become a big problem in December

So, what should I do?
  1. Be proactive. Schedule your Proactive Maintenance sooner rather than later. Find the small problems before they become big ones. If you don’t currently have a maintenance program in place, now is a great time to set one up – contact us today and we will get you started.  If you are part of our program, work with your Account Manager to address any issues found during your last inspection.
  2. Dock seals.  Look at your dock seals.  If you can see rips or tears, they need to be replaced.  If you can see foam, they need to be replaced.  Besides helping (along with dock bumpers) to protect your building from damage they are also an integral part of keeping that opening sealed.  The correct seal or enclosure that is tailored for your facility, your trucks, and your budget are available through us.  Contact your Account Manager for details or check out our website for more information
  3. Consider installing HVLS, HVHS, or Dock fans.  Don’t underestimate the value that proper air movement can provide to your facility.  Energy savings, employee comfort, and safety are just a few.
  4. Consider snow removal equipment for your fleet and incoming trucks.  The Yeti could be just what you need
  5. Rain units provide another level of protection against water ingress.  They help divert waterway from your building and provide excellent barriers to water run-off from the tops of trailers

Check out our other blogs on facility modernization and safety for more ideas on how to improve your facility and your bottom line.

As always, we hope you find this information useful and you find something that you can do in your facility to help prevent the winter blues. Please contact us with any questions or concerns.

Impairment in the Workplace

6/25/2019

 
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Impairment in the workplace is probably one of the trickiest safety issues faced by employers today.  Sure it’s super easy to tell if someone is obviously drunk or high, but what do you do about it?   And what about those that you just suspect may be impaired in some way but you can’t be absolutely sure?

There are many kinds of impairment from sleep deprivation to mental illness to chemical abuse. Let’s focus on the most detrimental and potentially costly – chemical dependency and abuse.  Most companies have some kind of policy that they can refer to for corrective actions, but does that really help the person or the company?  Or is it just designed for procedure and discipline?
The problem
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According to the NSC, nearly 21 million Americans are living with substance use disorder.  15,750,000 of those people are employed.  Employees dealing with addiction miss up to 50% more days than those who are not – on average 6 days more.  That’s a crazy amount of work and productivity loss.
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Employees with substance abuse issues have higher health care costs as well, up to three times that of someone not dealing with an addiction.
Signs of impairment
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Substance abuse or dependency doesn’t typically happen overnight, but it can, with certain triggers or stresses.   Luckily, there are signs that we can watch out for and address – usually without incident if handled correctly.  Besides the obvious signs – smelling like a brewery or winery, stumbling, slurred speech, etc. what other, more subtle, signs should we be watching out for? Here are some changes to watch for in your employees that could signal there is something going with them:
Physical signs:
  1. Deterioration in appearance and/or personal hygiene
  2. Unexplained bruising
  3. Sweating
  4. Complaints of headaches
  5. Tremors
  6. Restlessness
  7. Frequent use of breath mints / gum / mouthwash
  8. The odor of alcohol on breath or clothing
  9. Twitching or shaking
  10. Incoherent or muddled speech
  11. Excessive tiredness or hyperactivity

Psychosocial signs:
  1. Family or co-worker disharmony
  2. Major mood fluctuations
  3. Inappropriate verbal or emotional responses
  4. Inappropriate workplace behavior
  5. Confusion or memory lapses
  6. Lack of focus or concentration
  7. Lying or completely ridiculous excuses for behavior or mistakes
  8. Irritability
  9. Isolation from colleagues

Performance signs:
  1. Calling in sick frequently
  2. Requesting a move to a position with less visibility or supervision
  3. Arriving late or leaving early on a consistent basis
  4. Extended breaks, especially without telling colleagues they are leaving
  5. Forgetfulness
  6. Judgment errors
  7. Deterioration in performance
  8. An excessive number of incidents / mistakes
  9. Non-compliance with policies
  10. Doing just enough to get by
  11. Sloppy / illegible / or incorrect work
  12. Sudden and noticeable changes in work quality

We’re not saying these are all signs of only a chemical dependency problem.   They could be signs of a major change in their home life or signs of a psychological issue manifesting itself.  Either way, they are definite red flags to pay attention too.    Especially if they are exhibited by a one-time good or great employee.  As employers, it’s our responsibility to maintain a safe and productive workplace for everyone.  Being aware of changes like these in employees allows you to discover and address any issues that your employee is experiencing and possibly save someone from causing an accident, losing their job, losing their family, or even losing their life.
What can we do?
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​As employers, we are in a unique position to recognize and help any employee that is struggling with some sort of substance or chemical dependency.  We see that person every day and know how they perform when not impaired, so we have a good frame of reference and a good reason to discuss the problem.  However, most managers or supervisors are not trained to recognize the signs of impairment, when it’s not blatantly obvious.  And most are certainly not trained to diagnose, offer treatment, or counseling.  What we can do is address the job performance issues and from there take further action as we learn more about the situation as it is unfolding.
​As employers and management we can:
  1. Recognize and accept that this is a widespread issue that affects every company at some time in every industry.  It’s dangerous, potentially deadly, and very costly
  2. Develop a strong and clear company substance use policy
  3. Set expectations and discreet methods for reporting suspicious activity or behavior
  4. Develop a training program for managers / supervisors / leads / foreman / etc. so that they learn how to spot the signs
  5. Develop an open-door policy for those that are struggling.  Give them a safe space, within reason, to acknowledge that they have a problem and that they need help
  6. Provide resources on local counseling centers, programs, or facilities near that your employee can talk with.  If you want to be really great, make sure they accept your insurance
  7. Setup a company meeting to discuss this issue and clearly communicate your policy, your expectations, and your willingness to help when needed

There’s no easy answer to this health crisis.  All we can do is keep our eyes and ears open, learn to spot early warning signs and learn how to appropriately deal with the issue when it crosses our path.

As always we hope that we have provided some useful information and sources.

Workplace Fatigue – What is It & How to Combat It

6/17/2019

 
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How many times have we all not done something the way it should be done simply because we are too tired? Or cut corners to shave a little bit of time off a project because it’s been so intense to work on?  How many near misses with errors or injuries have we all had because we are unable to focus or have turtle speed reaction times?
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Employee fatigue can be expensive, decrease your companies’ productivity and ultimately your bottom line.  Employers and employees are becoming increasingly aware that workplace fatigue can be a serious safety issue.
Let’s dig into workplace fatigue a bit and see what we all can do to help combat this surprisingly common and often overlooked safety concern.

What is fatigue?
The dictionary defines fatigue as “extreme tiredness resulting from mental or physical exertion or illness”.  Fatigue can be caused by a number of things, both work and personal.  Physical stresses such as lifting heavy objects or operating machinery or tools for long periods of time can cause physical fatigue.  Mental stresses such as prolonged periods of intense focus or long, difficult or spirited meetings can cause mental fatigue.  Other factors such as long commutes, working overnight shifts, not having adequate rest during or after shifts, long hours, work environment conditions like dim lighting or noisy conditions, longer hours, can all play a role in workplace fatigue.  Even having poor social interactions with your co-workers can cause fatigue.  It’s not just about how much or how good of sleep you get.

Effects of fatigue
Fatigued people lack focus and fall behind on projects or simply don’t have the energy to pay attention to what is going on around them.  Slower reaction times and decreased cognitive ability can have devastating safety consequences. Simply put – when people are fatigued they tend to make bad choices.  In this article from the National Safety Council (NSC), Fatigue – You’re More Than Just Tired, there are some eye-opening facts on fatigue and what it does to our bodies, our productivity, our mental health, and overall wellness.

Fatigued workers are also more apt to contract common illnesses and struggle with overcoming them.  Since people suffering from fatigue are already experiencing physical effects from fatigue they are more susceptible to common illnesses and can’t fight them off as easily.  That, in turn, leads to more sick days, less production time, and yep, more stress.  It can be a vicious cycle.

Who does fatigue affect?
While fatigue affects everyone, night shift workers, drivers, healthcare, and construction workers are most a risk.  According to this article published by OSHA our bodies operate on a circadian rhythm sleep/wake cycle. It is naturally programmed for sleeping during night hours. Demanding work schedules may disrupt the body’s natural cycle, leading to increased fatigue, stress and lack of concentration.  Long work hours and extended and irregular shifts may lead to fatigue and to physical and mental stress.

How does fatigue harm the workplace?
Some of the most deadly catastrophes in the past 30 years have been caused in part by fatigue due to sleep deprivation.  According to this article citing Dr. Denis Cronson;  in the Exxon Valdez oil spill, employees had been working up to 14-hour shifts and a tired third mate had fallen asleep at the wheel, causing the second largest oil spill in American history. In the Chernobyl disaster, the power plant exploded after engineers had worked 13 hours or more, causing probably the worst nuclear disaster in history. In the Canadian National train disaster, two crewmen on one of the freight trains suffered from sleep apnoea that caused chronic sleeplessness and resultant fatigue and crashed into another train, spilling 3000 gallons of diesel and finally in the Air France disaster, the official report concluded that the pilot had had only had one hour of sleep the night before, and was taking a nap when the plane collided with a tropical storm, killing all 228 people on board.

OK so those are extreme examples but they put into perspective what can happen with fatigued workers.  And what can happen if employers don’t recognize and address fatigue in their employees?  Here are some examples from Safety News Alert of how fatigue can harm our workplaces:
  1. Improper safety enforcement and major injury. Major industrial incidents have been linked to sleep deprivation, including the Chernobyl and Three Mile Island nuclear disasters. An investigation showed that some workers at a BP refinery in Texas where an explosion led to the death of 15 workers had worked 12 hours a day for nearly 30 days in a row.
  2. Impaired motor skills. The Journal of Occupational and Environmental Medicine found 17 to 19 hours without sleep has the same effect as a 0.05% blood alcohol level. Employee response times can be cut in half, much like when someone is intoxicated.
  3. Poor decision-making and risk-taking. Studies show losing sleep can lead to riskier behavior. Employees may make impulsive decisions without realizing it.
  4. Poor memory and information processing. Being tired can make it difficult to focus on and retain new information. Slow cognitive function can be particularly problematic in jobs that require strong problem-solving skills.
  5. Falling asleep on the job. This is the worst-case scenario. Employees won’t be able to respond to a hazard. This was the case in the Exxon Valdez oil spill in 1989.
  6. Special risk for shift workers. Fatigued workers are most susceptible to accidents between midnight and 8 a.m. Long and rotating shifts pose a greater health concern than a traditional, eight-hour shift.
  7. Inability to deal with stress. Getting less than seven to eight hours of sleep per night can have lasting effects on mood and stress levels. Personal issues have been cited as a primary or secondary cause for industrial accidents.
  8. Sleep deprivation reduces productivity. The U.S. loses $136.4 in productivity each year due to sleep deprivation. As work hours increase, output decreases.
  9. Sleep deprivation impacts workers in the long-term. Chronic sleep deprivation can lead to obesity, worsening of diabetes, heart disease, digestion problems, depression, some cancers, reproductive problems, and sleep disorders. Fatigue also reduces immunity against viruses, increasing the likelihood that a cold or flu will spread.
  10. Overlooking signs of fatigued workers. There are no specific safety regulations for extended work shifts in the general industry, although there are some in industries such as transportation. The American Safety Council says the lack of regulations can lead to a lack of discussion with employees about the issues involving fatigue.

SO……what the heck do we do about it?
Now that are you sufficiently bombarded with doom and gloom facts….let’s talk about how we can recognize, deal with, and help prevent fatigue in our workplace.

We understand that you can’t control your employees once they are off the clock.  You can’t tuck them into bed every night, but there are things you can do to help them understand how to deal with fatigue and how to let you know when they are getting to their breaking point.
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  • Provide training about the hazards and signs of fatigue
    • The NSC website has great resources for employers
  • Limit overtime to short stretches or alternating weeks
  • Schedule and enforce breaks
  • Encourage employees to get outside during their break time
  • Add more and shorter breaks for those working in extreme heat or cold
  • Brighten up your facility – dim lighting can cause fatigue
  • Cool it down – toasty temperatures make people tired
  • Reduce noise when possible or provide quiet areas where people can go to decompress or escape the noise but still work
  • Vary job tasks to eliminate long periods of repetition
  • Switch up those job tasks that are boring or mentally tasking
  • Provide resources on how to achieve a work-life balance
  • Introduce shorter shifts when your workload allows
  • Provide healthy snacks for employees and encourage them to partake
  • Encourage exercise and mediation
  • Organize fun times for your employees to get together and de-stress – either within working hours or outside
  • Pay attention to your employees – if you see someone struggling ask how you can help
  • Be an open door – let your employees know they can talk to you and that you are prepared to help them
  • Encourage employees and co-workers to help each other
  • Let in the fresh air – open the doors and let some fresh air in.  Use bug / screen doors to keep out pests.
  • Maintain your equipment – equipment that is constantly running poorly can cause mental stress & fatigue.  Equipment that is dangerous or malfunctioning can cause physical fatigue and injury.  Proactive maintenance at your facility can go a long way to finding small problems before they become big ones

We hope that we have given you some helpful information and actions that you can take to increase awareness of fatigue at your facility and with your employees and co-workers.

As always, please Contact Us, if you have any questions about our products or services.  We are here to help in any way that we can.

Slips, Trips, & Falls – Buck the Fatality Trend!

6/10/2019

 
National Safety Month Loading Docks
Safety hazards exist in every workplace – from the smallest office to the biggest warehouse.  Heavy machinery, distracted walking, water on the floor, heavy traffic areas, etc.  Slips, trips, and falls are a major source of preventable injuries and deaths in the workplace; only motor vehicle incidents cause more worker fatalities. The loading dock area, in particular, is ripe with potential dangers.

Since safety measures come in all shapes, sizes, and forms, what can you as an employer do to make your facility as safe as it can be for yourself, your employees, and visitors?

Let’s look at each situation and how you can help prevent injury and equipment damage.

Slips
Slippery Loading Dock
How many times have you slipped on the ice or slipped on a small puddle of water?  You might tweak your back or give yourself a bit of a start, but it usually doesn’t result in a serious injury.   Unfortunately, we don’t normally see slips as a big threat to our safety until it’s a BIG one.  Imagine someone slipping off your loading dock and falling between a truck and the dock.  Imagine someone slipping in front of an oncoming forklift.  The potential for a slip to become a serious or fatal injury is there.
Things like water on your dock from a leaky dock seal or rain shelter is an easy opportunity for someone to slip and end up in one of the situations above.  Especially without the proper fall protection or safety training – but more on that later.

Slip Prevention
Routinely checking your dock seals for rips, tears, blowouts and other damage can help ensure that they form a proper seal when a truck comes in during inclement weather.  Replacing them when they do leak is another preventative measure you can take.   Things like barrel fans or dock fans can help dry out wet puddles or slick spots as well.  HVLS fans can also help combat condensation and moisture build-up throughout your facility.  Rain shelters are another excellent way of sealing up the opening when a truck is in position.  They also help keep out all the runoff from the roof and the rain coming down and penetrating the seal even without a truck in position.

This also applies to winter – we know it’s June – but snow and ice can cause just as much if not more water ingress into your building as rain.  Melt and runoff from trailers, steps, your parking lot, all bring water into your facility.  Proper dock seals and canopies can help relieve some of this at your loading dock.  Water absorbing mats and fans can help keep your floor dry.
Trips
Clutter.  Cords.  Poor Lighting.  Debris. Distracted walking.  Need we say more.  All these things can lead to someone tripping and falling and hurting themselves. Keeping your loading dock area clean and clutter-free goes a long way to preventing trips.
Loading Dock Trips
  • Clean up and debris or spills immediately
  • Repair cracks, holes, or other floor damage right away
  • Keep containers, packaging, and tools out of the way
  • Make sure cords are tucked away and out of the traffic lanes.  Or get rid of cords completely by adding in modern lighting fixtures, dock lights, fans and other equipment that can be hard-wired and used without running cords all over your floor.
  • Create and enforce a clear policy on cell phone/walkie usage while in traffic lanes or in the loading dock area.  Keeping people off their cell phones or walkies and paying attention to where they are walking and what is going on around them will help tremendously with trips and with pedestrian vs forklift accidents. So can upgrading any old or malfunctioning communication or dock lights in your facility.
Falls
Slippery Loading Dock
Falls in your facility are almost 100% preventable.  Take out human – let’s call it ingenuity to be nice – and there is almost no fall situation that cannot be prevented with the proper equipment and training.   According to the National Safety Council, in 2014 alone, 660 workers died from falls and 49,210 were injured badly enough to need time off work.  Take out the construction industry and those numbers are 301 and 26,880 respectively.
Common sense and a little patience can eliminate many fall hazards. Unfortunately in today’s rush rush world, we often set aside common sense in the interest of getting it done now.  How many times have you yourself used something sketchy or maybe just a bit on the dangerous side to climb up because it was close and you didn’t want to wait for the proper ladder to get there? Have you ever seen racking scaled to get to something that should be gotten to with a lift but it’s on the other side of the warehouse and we need it now?  How many times have our workers jumped out of the loading dock to the ground instead of walking to exit to take the stairs?
Fall Protection
We talked about fall protection in our blog Hazard Recognition – 3 commonly overlooked serious situations and it is a serious problem.  In fact, it’s one of OSHA’s Top 10 violations (see here, Fall Protection – Top 10 on OSHA’s violation list, for the remaining 9 – and notice that fall protection training is in there too).

Fall protection at your loading dock can be as simple as having enough of the right size and capacity ladders to installing safety netting or gates to adding truck restraints at every dock position.  There are so many options to fit every situation, every need, and every budget, it’s a no-brainer to investigate what you can do to ensure your safety, the safety of your employees, and protect your equipment and products.

Employee Training
Proper training is crucial for the prevention of slips, trips, and falls.  This includes equipment training for all employees, common-sense procedures, regular and thorough general housekeeping, and policies that enforce and enhance your safety practices.  The old adage: an ounce of prevention is worth a pound of cure most certainly applies.

The NSC’s Make Fall Safety a Top Priority article has some very simple and great tips for fall protection.

How can we help?
As always, we hope this has given you some helpful information, as well as some things to consider checking or adding to your facility to improve your safety systems.

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We are here to help if you have any concerns or questions please Contact Us today for a no-obligation safety and OSHA compliance check.

Hazard Recognition – 3 Commonly Overlooked Serious Situations

6/4/2019

 
National Safety Month Loading Docks
We see hazards every day in our personal lives – the texting driver, the kid running across the street, the unsecured cargo in the back of a pickup.  But do we see the hazards at our warehouse?  Or have we gotten so used to things just working that we don’t see the dangers they pose if they don’t?

About 25% of all industrial accidents happen at the loading dock.  For each reported accident there are as many as 600 near misses…that’s a scary number.  Forklifts, pedestrians, debris and other hazards, faulty equipment, human error, and countless other reasons are to blame.  Many of these can be avoided by developing and enforcing clear and comprehensive safety practices, providing top-notch employee safety training,  and repairing or replacing old or faulty loading dock equipment.

As we visit our clients the most common hazards we see are:

1. No truck restraints or wheel chocks at all loading docks
Lack of truck restraints, be it wheel chocks or mechanical restraints,  can cause a multitude of very serious problems; trailer creep being the biggest and scariest of them.  Trailer creep is when the trailer of the truck “creeps” away from the dock.  This can cause separation between the dock lip and the trailer itself.  Once that separation gets big enough the weight and constant back and forth motion of the forklift could cause the lip to fall down or break, taking the forklift and the driver with it.  This could result in serious injury or death and major equipment damage.
Impatient drivers or unclear communication between drivers and dock workers can cause early truck departure – resulting in the same situation or worse.

Wheel chocks can certainly help but are not always the best choice.  They have drawbacks that can make them an unreliable means of securing a trailer in your dock.  But they are better than nothing.  If you are using wheel chocks only, make sure to train your staff on how to properly use them and how to safely and effectively communicate with your truck drivers.  You also need to have a process in place for inspecting your chocks and assessing their condition so you know when its time to replace them.  Broken, missing, or misused wheel chocks are as bad as not having any at all.

Check out the articles below for some basic information and facts on loading dock safety and the crucial role that vehicle restraints can play.

Prevent Trailer / Dock Separation Incidents (MH&L)
Stay Safe: 8 Tips to Ensure Loading Dock Safety (Load Delivered)
5 Loading Dock Catastrophes (and How to Prevent Them)  (safeopedia)

2. Missing or improper entrapment devices on doors
As the name states these devices prevent someone from becoming entrapped under your door.  Overhead door systems are frequently overlooked as safety hazards, even in companies with excellent safety programs.  Quite simply, if they are working, we kind of forget about them.  Commercial doors are heavy, many hang high in the air, and in the interest of efficiency can operate quickly.   Besides being an OSHA safety violation, missing or improper entrapment devices is an opportunity for a serious accident to occur.  A person or even a forklift can easily get trapped under a door that isn’t set up correctly to prevent entrapment.

There are different options and different devices that can prevent this from happening, depending on how your facility and equipment are set up and used.  The proper entrapment devices can save thousands in equipment damage and prevent a serious injury from happening.

3.  Missing fall protection
This is a commonly overlooked safety component because we usually don’t see the docks empty and the doors open.  But what about those beautiful spring & summer days when you open the doors to let a nice breeze in.  What protects your employees and equipment then?

While it may be a simple thing to ignore, OSHA standard 29 CFR 1910.23(b) relating to protection for wall openings and holes requires fall protection for openings where there is a drop of 48″ or more.   We recommend fall protection wherever you have an opening that a forklift, person, or other equipment could fall from and cause injury.  As with most things, there is a wide variety of fall protection equipment available depending on your facility, your budget, and the frequency of use.

OSHA Requirements
Many times we reference OSHA standards in our industry and while it is a great tool and great organization, we consider their requirements to be the bare minimum.  Your facility and your industry may have standards that far exceed the OSHA requirements and that is a very good thing.  Make sure when laying out your safety plans or adding safety equipment that you take into consideration how it will be used, what equipment is going to be affected by it, and how your employees can easily and safely implement your safety practices.   Keep the bare minimum in mind, but plan and build for the reality of your situation.

We hope this has given you some helpful information, as well as some things to consider checking or adding to your facility to improve your safety systems.

Check out our other blogs on Loading Dock Safety and Risk Assessment for more helpful tips.
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We are here to help if you have any concerns or questions please Contact Us today for a no-obligation safety and OSHA compliance check
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